Office Relocation Checklist: How to Move Your Office With Minimum Downtime

An office move is a project, not a one-day job. Planning the sequence is what keeps the team working and the downtime short.

4 to 6 weeks before

• Fix the move date and tell staff, clients and suppliers.
• Appoint one person as the move coordinator.
• Confirm the lease end date for the old office and the possession date for the new one.
• Inspect the new office: power points, network cabling, lift access, parking and working hours for moving.

2 to 3 weeks before

• Book your mover and arrange a survey. Share the floor, lift and access details of both offices.
• Order internet and phone lines for the new office. Installation can take time.
• Make a floor plan of the new space and number each desk and room.
• Ask staff to clear out old files and unused items. Moving less costs less.

The week before

• Give each team colour-coded labels and numbered cartons that match the floor plan.
• Back up all data. Move servers and network gear last and set them up first.
• Photograph the server rack and cable layout.
• Tell the building management about the move day, lift use and any protection needed.

IT and equipment

• Computers and laptops: remove cables, label each one and pack in padded cartons.
• Printers: remove ink and toner and secure moving parts.
• Keep a spare router and a few power strips for day one.

Furniture and documents

• Dismantle large desks, cubicles and storage units in advance, and keep the screws in labelled bags.
• Pack confidential files in sealed, labelled boxes and keep the key personnel responsible for them.

Moving day

• Plan a weekend or holiday move so the team can start on Monday.
• Keep your coordinator at each end with a copy of the plan.
• Unpack in priority order: network and phones first, then desks, then storage.

After the move

• Update your address on Google Business Profile, your website, invoices, GST records, bank and licences.
• Check all equipment and report any damage the same day.

Our office relocation service is planned around your timeline, including weekend and after-hours moves. Request a survey and we will agree the schedule with you.

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